Privacy Policy – Study in Poland Sp. z o. o.

Last Updated: October 2025

At Study in Poland Sp. z o. o., we take your privacy seriously and are committed to protecting your personal data in full compliance with applicable European and Polish data protection laws, including the General Data Protection Regulation (GDPR). This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website — www.studyinpoland.biz — or use any of our educational consulting and visa assistance services.

1. Our Commitment to Privacy

Your trust is our highest priority. We understand that when you share your personal information with us, you are placing your confidence in our ability to handle it responsibly. We therefore ensure that all data collection, usage, and storage are performed ethically, lawfully, and transparently. Our policies are designed to safeguard your privacy while enabling us to provide you with efficient, personalized services related to studying and living in Poland.

2. Information We Collect

We collect only the information necessary to deliver our services effectively. This may include:

• Full name, date of birth, and nationality

• Contact details (email address, phone number, postal address)

• Academic history, certificates, and transcripts

• Preferred university, course of study, and intended intake

• Identification details such as passport number (for visa purposes)

• Financial information relevant to tuition payment proof or sponsorship

• Communication history with our staff

We may also collect limited non-personal information, such as IP addresses and website usage data, to improve our digital services and enhance user experience.

3. How We Use Your Information

Your personal information is used exclusively to deliver and manage services that you have requested from us, such as:

• University admission processing and application submissions

• Preparation and verification of documents for Polish universities or embassies

• Visa guidance and post-arrival support in Poland

• Communication regarding offers, acceptance letters, or accommodation

• Responding to inquiries and providing academic counseling

• Fulfilling our legal and regulatory obligations

Your data is never used for purposes unrelated to your educational process and will not be shared without your explicit consent.

4. Data Sharing and Disclosure

Study in Poland Sp. z o. o. maintains a strict policy against unauthorized data sharing. We do not sell, rent, or trade personal information to any third parties. Data is shared only when necessary to complete the admission or visa process, including with:

• Polish universities or educational institutions to process your application

• Embassies or consular offices for student visa verification

• Government authorities for legal compliance

• Accredited partners directly involved in your case, under confidentiality agreements

All shared data is transmitted securely and only to entities that comply with GDPR and equivalent data protection standards.

5. Data Storage and Security

We employ advanced security measures to protect your personal information against loss, misuse, or unauthorized access. Our website uses SSL encryption, firewalls, and secure data management systems to safeguard all communications. Access to personal data is restricted to authorized personnel who are trained in data protection and bound by confidentiality agreements.

While we take every precaution, please note that no system can guarantee 100% security. We advise you not to send highly sensitive personal data via unsecured email or third-party messaging platforms.

6. Cookies and Analytics

To enhance your browsing experience, our website may use cookies and analytical tools to monitor performance, improve functionality, and analyze user behavior. Cookies do not store personal details unless explicitly provided. You may disable cookies in your browser settings; however, doing so may limit certain website features.

7. Links to External Websites

Our website may contain links to external websites such as Polish universities, embassies, or educational organizations. These websites are independent of Study in Poland Sp. z o. o. and operate under their own privacy policies. We are not responsible for the content, data handling, or security practices of external sites. Users are encouraged to review the privacy statements of any linked website before sharing information.

8. Your Rights Under GDPR

Under the General Data Protection Regulation, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate or incomplete information

• Request deletion of your data (“right to be forgotten”)

• Restrict or object to data processing under certain conditions

• Withdraw consent for data use at any time

• File a complaint with the data protection authority in Poland or your country

To exercise these rights, please contact us using the details below. We will respond promptly to all legitimate requests.

9. Communication and Updates

If you subscribe to our newsletters or updates, we will use your contact details only for communication related to our educational services. You can unsubscribe at any time. We may update this Privacy Policy periodically to reflect new legal requirements or service changes. The updated version will always be available on this page, and continued use of our website indicates your acceptance of any revisions.

10. Contact Information

If you have any questions, concerns, or requests about our Privacy Policy or data handling practices, please contact us directly:

📍 Study in Poland Sp. z o. o.
Pawia 5, 31-154 Kraków, Poland
📧 Email: StudyinPoland.Biz@gmail.com
📱 WhatsApp: +48 790 306 908

At Study in Poland Sp. z o. o., we remain committed to maintaining the highest standards of privacy, security, and transparency. Your trust drives our mission to provide ethical, reliable, and professional guidance as you pursue your educational journey in Poland.